Tuesday, November 15, 2016

Extension Spotlight: Full Page Screen Capture

This fantastic will allow you to take quick and easy screenshots of your current browser window with one click! 

Check it out: https://goo.gl/CuLC5Z

Tuesday, May 17, 2016

New Slides Feature: Q&A

Google has just recently added a new feature to Google Slides. This feature allows for audience participation Q&A via a web link that is shown at the top of the slide show. The audience can submit or vote on submitted questions. More information available via the Google Docs Blog and Endadget.com.



Tuesday, April 26, 2016

Reviewing Attachments Before Downloading

Welcome back to another exciting Tech tip on Tech Tip Tuesdays!

Today's tip was a recommendation from one of our users who deals with email attachments on a daily basis.

April 12th's blog talked a little about "Phishing Scams" (go here if you missed it: http://goo.gl/duI401).  Phishing can also come in the form of an email attachment.  Whether it be a PDF or a Word Document attached to your email, always pay close attention to website links embedded in the PDF or Word documents.  Some may come with a message that reads "Click here to view your document".  This alone is suspicious, just ask yourself: why would the sender attach a document, only to link you to another document?

Something else to be wary of is a possible virus being embedded in the attached document.  In today's video I will walk you through a way to review the attached document without having to download to your computer, using google drive, check it out:

If you have any questions or suggestions please click here and fill out the form: http://goo.gl/e7IcV6

Tuesday, April 12, 2016

Phishing Scam - What is it?

Face it, the world we know has officially entered the digital age, there is almost nothing you cannot do online.  However with a larger digital footprint comes a different type of scammer.

We have seen them before as shysters trying to con you out of your money or a nefarious telemarketer saying just about anything to sell you a bill of goods.

Now online, hackers attempting to scam you by sending links to authentic looking banking sites that asks for you to log in.

Not only banking, but for Emails and Social Media sites.  Scammers look for these accounts to spread these password stealing sites to your contacts under the guise of a trusted relative, friend, or coworker.

Just with any other scam, just about anyone can arm themselves to protect against these hackers with some simple knowledge.

Check out this article: 7 Ways to Identify and Protect Against Phishing Emails in Google Apps


As always, if you have any questions or comments about Phishing site/emails feel free to fill out our Suggestions or Questions form here: http://goo.gl/fAFS09

Tuesday, March 29, 2016

Chrome Extension Spotlight: OneTab

When I have too many Chrome tabs opened and feel like I need all of them, I use OneTab to declutter my chrome browser which condenses all my open tabs to a single tab layering the tabs into a list of convenient links, check out the short video below..

Tuesday, March 15, 2016

Set up 2 Step Security on your Google Account

What is 2 Step security?

This is a second form of security for when you log into a new browser or computer for the first time, Google will authenticate first with your password, then will ask you for a numerical code.

The code will automatically be texted to your phone.

Why set up 2 step security?

A second layer of security will assure you that even if someone gains access to your email password, they will still need your phone in order to breach your account.

Even though Google requires a cell phone to set this up, this number will ONLY be seen by you, no one in or outside The Leona Group will get your cell phone number unless you personally give it to them.

Below is a quick video that will take you through the steps for setting up 2 Step Security.

Tuesday, March 8, 2016

Google Extension Spotlight: goo.gl URL Shortener

Here is a great extension to add to your chrome browser from the Chrome Web store.  This magnificent tool adds an icon at the top of your browser that when clicked it will automatically present you with a shorten version of the site you are currently on.  Best of all it places it on your clip board for you so all you need to do is paste it in an email or wherever you want to send the new link to.

So instead of sending a link like this:  https://chrome.google.com/webstore/detail/googl-url-shortener/iblijlcdoidgdpfknkckljiocdbnlagk?utm_source=chrome-ntp-icon

You can send this: goo.gl/DUrXQ

This extension can be installed from here: ​https://goo.gl/DUrXQ

Tuesday, February 23, 2016

Sharing a Google Calendar

With Google Calendar, you have the ability to schedule, organize, and manage everything from faculty meetings, to spelling bees. You can choose who can view these events, whether it be only the faculty in your school, or to your entire learning community. When organizing an event such as a faculty meeting, there are many options at your disposal, and with those options, are many factors that come into play.
A very useful feature of Google Calendar is the ability to create multiple calendars. This can allow you to visually manage your school day much more efficiently. You can choose to create all of your events in your personal calendar, but being able to view different events related to different parts of your school community can be hard this way. With multiple calendars, you can easily create events grouped by subject matter in separate calendars, and even color code each calendar separately to help differentiate the view of your events.
When you setup a faculty meeting, you will want to consider adding an agenda, attaching any relevant files, including a description which contains all of the important information, as well as any links which might be necessary for the faculty to prepare for the meeting. You will also need to decide how the faculty will have access to this event.
Here is what you will need to consider:
  • Shared Personal Calendar vs. Public Calendar
  • If you use your own calendar, you will need to share the faculty meeting event with your entire staff
  • If you use another shared calendar, for instance, a Faculty Meeting calendar, you will either need to share the event with the entire staff, or make sure the calendar itself is shared with everyone in the organization (only available in Google Apps for Education)
  • If you share the calendar with everyone in the organization this would only be recommended if you do not have student accounts
  • Is there an agenda, or any other file you need to attach to event?
  • Attachments can be added to calendar events
  • Please note that if you add a file from Google Drive, you will need to share that file with the entire faculty or share the file with everyone in the organization
  • In the description, accessible in Event Details when creating an event, add as much information that you feel is necessary
  • If you want to add a web address (URL) in the description, be sure to add http:// or https:// to the beginning of the URL
By considering these options carefully, you can easily create a faculty meeting event that can be shared with your entire staff!

Share a calendar with staff and students

Some calendars are appropriate to be viewed by anyone in your school, including other teachers and students. In this case, instead of adding each email address of everyone at the school individually, you can set a broad access setting for your entire school domain. With this setting, anyone who is logged in with a school Apps account will be able to view the calendar as you specify (either with all event details, or with only free/busy information).
To share your calendar with your school domain:
  1. In the calendar list on the left, click on the down-arrow button next to the appropriate calendar, then select Share this calendar.
  2. Select Share this calendar with others.
  3. Select Share this calendar with everyone in myschool.org, where myschool.org is your school domain..
  4. If you do not want the people at your school with Google Apps accounts to view the details of your events, select Share only my free/busy information from the drop-down Permission Settings menu.
  5. Click Save.
  6. To learn more about Google Groups, check out the Support Center.

Share a calendar with parents or others outside your school

If you would like to share your calendar with people who do not have accounts at your school, you can choose to either:
  1. Share a calendar with the public, then provide the relevant people with the calendar URL.
  2. Share a calendar with a regular Google Group (which can include members with emails of any type) as reviewed earlier in this lesson.

Share a calendar with the world

If you would have a calendar that does not contain sensitive information and can be shared with anyone in the world, you can share your calendar with the public.
With this setting, anyone – including parents or other individuals who do not have school Apps accounts – will be able to add your calendar to a Google Calendar account, view an HTML version of the calendar, or subscribe to the calendar using the iCalendar format.
To share your calendar with everybody and make it public for the world:
  1. In the calendar list on the left, click on the down-arrow button next to the appropriate calendar, then select Share this calendar.
  2. Select Make this calendar public
  3. If you do not want others to view the details of your events, select Share only my free/busy information.
  4. Click Save.